First Editions is based in Dublin, Ireland. First Editions provides database and software services to parties who participate in, or have an interest in books. Our policies have been developed with the recognition that Internet technologies and underlying business models are rapidly evolving. Accordingly, our policies are subject to change. Any such changes will be posted on this page. If the changes represent a material departure from our current practices with respect to the use of personal information, the changes will be posted on this page thirty days prior to taking effect, and registered users will be notified as appropriate. As a condition of using First Editions, users must confirm their adult status. In accordance with the Children’s Online Privacy Protection Act (COPPA), First Editions does not collect or store any personal information, even in aggregate, about children under the age of 13.
EU DATA SUBJECTS (USERS)
TABLE OF CONTENTS
1) INFORMATION WE COLLECT AND HOW WE COLLECT IT
2) HOW YOUR INFORMATION WILL BE USED
3) HOW YOU CAN CORRECT INFORMATION
4) OUR E-MAIL POLICIES
5) SECURITY AND PROTECTION OF YOUR INFORMATION
6) HOW TO CONTACT US
1) INFORMATION WE COLLECT AND HOW WE COLLECT IT
The information we gather on our site falls into two categories: (1) tracking information collected as you navigate through our site, and (2) personal information you supply when you register or subscribe:
Tracking information is collected and stored whenever a request is made for any page or image on our servers. This information can be analysed and presented in the aggregate or organised by user sessions. We use it for analysis and reporting on site activity. For example, we may want to know how long the average user spends on our site, or which pages or features get the most attention.
Personally Identifiable Information
To use certain features on our site, we ask you to register and subscribe. When you register, we collect personally identifiable information about you such as your name, mailing address, e-mail address, telephone number, user name, password, and other information about your interest in our site and services. In addition, when you subscribe, we collect credit card details necessary for our billing process.
A Note on Cookies
2) HOW YOUR INFORMATION WILL BE USED
First Editions uses personally identifiable information in a limited number of ways, in general falling into the following categories:
Usage Tracking for Business Development and Management
Our primary business is conducted entirely online. As such, our success will depend on our ability to gauge popularity of one feature or product offering over another, or on our ability to understand how people use our products. Tracking and aggregating usage information will allow us to develop this understanding.
Our Communications Features
Our site offers registered users the ability to forward along objects of interest to others, and in some cases to communicate with an auction house concerning an object offered in an upcoming auction. In order to facilitate this communication, a registered user’s email of record must be accessed.
As a service to auction houses, we keep track of communications between registered users and auction houses. Not all auction houses permit direct communication with our users. We may store destination emails sent by users to auction houses with questions or request for more information about an object. If an auction house requests more information about a user, we may share that information if we determine that is in our interest to do so. We may disable your capability to communicate with a specific auction house. We may also revoke your auction house communication privileges at any time without notifying you if we determine that it is in our interest to do so.
Communications with Our Customers, Customer Support, and Promotional E-mail
From time to time, it may be necessary to notify subscribers of impending subscription expirations, account or credit card issues, transactions completed, and in the case of registered users terms agreement or policy changes. While such communication will typically be conducted through email, as appropriate, mail or phone may also be used. We may also use your personal information to send you e-mail newsletters and other promotional emails about services and products that we believe may be of interest to you.
Compliance with Legal Process
We may disclose personal information if we are required to do so by law, or in good faith believe that such action is necessary to: 1) comply with the law or with legal process; 2) protect and defend our rights and property; 3) protect against misuse or unauthorised use of firsteditions.ie data; or 4) protect the personal safety or property of our users or the public (among other things, this means that if you provide false information or attempt to pose as someone else, information about you may be disclosed as part of any investigation into your actions).
Note: First Editions may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
Sharing Your Personally Identifiable Information
In some instances, we use third party companies to help us provide our products and services to you, like a shipping company that delivers a package or an e-mail delivery service that sends out our e-mails or e-newsletters. In those instances we need to share your information with them. We require that those companies use the information only to deliver our product or service.
If it is clear from the information that you provide us that you are a member of books or related trades we may, in our sole discretion list you in directories, or other areas of our site, and may use the name of your firm and your relationship to us in marketing or advertising on our site, or in our promotional materials, paid advertising, or other media in order to promote our services. We will not display the content of your email submissions about our services as testimonials for promotional purposes without your express permission.
Onward Data Transfer Liability
In cases of onward transfer to third parties of data of EU and Swiss individuals received pursuant to the EU-US Privacy Shield and Swiss-US Privacy Shield, First Editions is potentially liable.
General Data Protection Regulations (GDPR)
Effective May 25, 2018 EU Data Subjects, or Users will have new rights relative to Information one of which is greater awareness of our use of data from Users. While our use of data for all global users is the same, and described above and in in our GDPR policy amendment, the actions and rights of objection and arbitration are as set for by prevailing local laws. Please see the GDPR amendment for more information specified in the manner compliant with the EU GDPR.
3) HOW YOU CAN CORRECT INFORMATION
Except for tracking and aggregated information, or as outlined in the section 5) below on Security and Protection of Your Information, all your information is available to you for review and update through your secure My Account page as prescribed by the Privacy Shield Principles. Effective May 25, 2018, our handling of information related to EU Data Subjects is regulated by the GDPR, our observance of which is outlined in our GDPR addendum.
4) OUR E-MAIL POLICIES
Account and Services Related E-mail. We will send you e-mails relating to your account. These include order confirmations, renewal/expiration notices, and credit card problem notifications. If you send auction houses emails with a question, or requesting more information about an object, the auction house may respond by email at your registered email address. Similarly, if you send emails to others to forward objects on First Editions, the recipients of those emails may respond by email to your registered email address. If we offer, and you have registered for upcoming auction alerts or online discussions, you may receive emails specific to your participation online.
We may offer eMail newsletters. If you do not wish to receive newsletters, you can either (1) follow the ‘unsubscribe’ instructions located near the bottom of each newsletter, or (2) log in and go to My Account, select “opt out” in your Personal Information area and then select “Update Personal Information.”
We may eMail you messages that we think may be of interest to you about other products and services. You can choose not to receive additional future messages by either (1) following the ‘unsubscribe’ instructions located near the bottom of each e-mail, or (2) log in and go to My Membership, select “opt out” in your Personal Information area and then select “Update Personal Information.”
5) SECURITY AND PROTECTION OF YOUR INFORMATION
We take very seriously our commitment to protect your personal information. To this end, we maintain a secure process to collect, transmit and store your personally identifiable information including credit card details.
Subscribers can review or change their registration, subscription or credit card information at any time through the secure First Editions member page with the exception of card number and card verification number which cannot be viewed or changed by any means. We urge you to keep your password in a safe place and not to divulge it to anyone. Also remember to sign off your account and close your browser window when you have finished your visit. This ensures that others cannot access your account, especially if you are sharing a computer with someone else or using a computer in a public place.
As a dynamic website, First Editions may contain links to other sites that are not under our control. Those Web sites have their own policies regarding privacy. For your own protection, you should review their policies upon visiting these other sites to make sure they meet your expectations of privacy.
PRIVACY SHIELD & DATA FROM THE EUROPEAN UNION, THE UNITED KINGDOM, AND SWITZERLAND
First Editions is subject to the investigatory and enforcement authority of the US Federal Trade Commission (FTC). Our participation in the framework can be verified through the Privacy Shield Participation List on the US Department of Commerce website, at https://www.privacyshield.gov/list.
First Editions has further committed to refer unresolved privacy complaints under the EU-US, UK-US, and Swiss-US Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU PRIVACY SHIELD, a non-profit alternative dispute resolution provider located in the United States and operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit http://www.bbb.org/EU-privacy-shield/for-eu-consumers/ for more information and to file a complaint.
Effective 1 February 2020, the UK has withdrawn from the EU, with the final terms to be settled by 31 December 2020. For the present, the UK government has stated that it will adhere to, and observe as a matter of UK national law, the regulations it established in response to the GDPR directive of 2018, and adopt these regulations as it’s own, exactly as previously adopted as a member state of the EU.
6) HOW TO CONTACT US
Attention: Allan Gregory Privacy Officer
7 Pembroke Lane, Waterloo Road, Dublin, D04 YN60
WHAT INFORMATION COLLECTED ON First Editions IS USED?
First Editions collects Personal Information about First Editions users who register. First Editions may collect such Personal information, for example, through users’ activities, transactions and completion of online forms on the Platform. Such information is collected, for example, when users register to bid, place bids, are successful in purchasing at auction, submit a comment or question to First Editions, contact First Editions for customer service or use any similar “contact us” feature, send First Editions an email, or in any other way submit Personal Information to First Editions related to their use of the First Editions Online Platform.
How is your Personal Information used?
First Editions will use the Personal Information that First Editions shares with us to provide services to you. For example, First Editions may use your Personal Information to respond to your requests and inquiries, to provide you with client service that you request, and to prevent, detect and to investigate fraud, security breaches, or other potentially prohibited or illegal behaviour and to enforce our policies. We will also use your Personal Information to maintain our internal record keeping, to run credit checks and to report to credit bureaus. Late payments, missed payments, or other defaults in connection with your transaction activity on the First Editions Online Platform may be reflected in your credit report. We may match or combine information collected from you through different means or at different times, including both Personal Information and information about your use of the Platform, and use such information along with information obtained from other sources, including from third parties.
In addition, we may use your Personal Information to contact you via email, telephone or postal mail or as you otherwise authorise us in order to inform you about certain other First Editions events and services.
You have the right to “opt in” and “opt out” of certain of our uses of your Personal Information and may change your preferences regarding such uses at any time. For example, you may have the opportunity to elect whether or not to receive commercial correspondence from us related to certain auctions, sales and other services. You may also opt-out of promotional e-mails by clicking on the opt-out link within the e-mail you receive from us, or of First Editions postal mailings by following the directions in such mailings. Please be aware that it may take up to 10 business day(s)for First Editions to update your preferences. During that time, you may continue to receive messages from us.
Please understand that if you opt-out of receiving promotional correspondence from us, we may still contact you in connection with your relationship, activities, transactions and communications with us, included on the First Editions Online Platform.
Do we share Personal Information and Web Site Usage Information with others?
First Editions does not sell, lease or give your Personal Information we receive from First Editions relating to First Editions on the website to any other company, except as otherwise described herein.
First Editions may use third party partners to provide products or services to you. We, may, when necessary to do so, share your Personal Information with our affiliates, service providers or other third parties that provide products or Services for or through this Web Site or for our business purposes (such as Web site or database hosting companies, address list hosting companies, e-mail service providers, analytics companies, distribution companies, fulfilment companies, and other similar service providers that use such information on our behalf). These third party partners are obligated to protect the security and confidentiality of your information.
First Editions may provide certain Personal Information to First Editions third-party call center. The third-party call center is required to keep all sensitive information about you and your use of this Web Site confidential. The call center is required to use your information solely in order to help you with registration or sign-in problems and other services.
We may disclose aggregate statistics regarding user behaviour as a measure of interest in, and use of, this Web Site and e-mails to third parties in the form of aggregate data, such as overall patterns or demographic reports that do not describe or identify any individual user. Aggregate statistics we disclose in this manner do not contain your Personal Information.
Legally Compelled Disclosures
We may disclose user information to government authorities or other third parties when we believe such disclosure is required by law. We may also disclose user information as necessary to enforce the First Editions Web Site Terms and Conditions, in connection with investigations, or when we believe disclosure is necessarily incident to the provision of First Editions services or to the protection of the rights, property or safety of First Editions or others.
First Editions regards its databases of customer information (which will include your Personal Information) as a valuable asset. In the event that First Editions or substantially all of its or their assets, are acquired by one or more third parties as a result of an acquisition, merger, sale, reorganisation, consolidation or liquidation, such databases containing Personal Information may be one of the transferred assets. In addition, such a transfer may mean that your Personal Information is transferred to countries outside the European Economic Area (“EEA”) even if you are located within the EEA. By using the Services you consent to such transfer of your Personal Information.
Your Access Rights
You may review and edit the Personal Information that is stored by First Editions by contacting First Editions via the email address at the end of this policy. We will endeavour to respond to your request as soon as practicable. Before we are able to provide you with any information, correct any inaccuracies or delete any information, however, we may ask you to verify your identity and to provide other details to help us to respond to your request. In addition, you have the right to request access to the Personal Information that we hold about you at any time.
First Editions will take reasonable steps to protect the security and integrity of the Personal Information First Editions shares with us, including by making your Personal Information available to our employees and agents only on a need-to-know basis. However, due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee that information, during transmission through the Internet or while stored on our system or otherwise in our care, will be absolutely safe from intrusion by others, such as hackers.
If you contact us by e-mail or a “contact us” or similar feature on our Web Site, you should be aware that your transmission might not be secure. A third party could view information you send by these methods in transit.
We will have no liability for disclosure of your information due to errors or unauthorised acts of third parties.
In the unlikely event that we believe that the security of your Personal Information in our possession or control may have been compromised, we may seek to notify you of that development. If a notification is appropriate, we will endeavour to do so as promptly as possible under the circumstances, and, if we have your e-mail address, we may notify you by e-mail. You consent to our use of e-mail as a means of such notification.
With identity theft a continuing problem, it has become increasingly common for unauthorised individuals to send e-mail messages to consumers, purporting to represent a legitimate company such as a bank or on-line merchant, requesting that the consumer provide personal, often sensitive information. Sometimes, the domain name of the e-mail address from which the e-mail appears to have been sent, and the domain name of the web site requesting such information, appears to be the domain name of a legitimate, trusted company. In reality, such sensitive information is received by an unauthorized individual to be used for purposes of identity theft. This illegal activity has come to be known as”phishing.”
First Editions will never request your password, PRSI, PPS or social security number via e-mail. If you receive an e-mail or other correspondence requesting that you provide any sensitive information (including your password for the Platform or your credit card information) via e-mail or to a web site that does not seem to be affiliated with First Editions, or that otherwise seems suspicious to you, please do not provide any information in response to the request, and report such request to us.
Consent to Worldwide Transfer and Processing of Personal Data
If you have any questions or comments regarding our privacy practices or wish to verify or change the information in our files, you may contact us at firstname.lastname@example.org. You may also send mail to us with any comments, questions or concerns at:
7 Pembroke Ln, Waterloo Rd, Dublin, D04 YN60
Attention: Allan Gregory c/o Data Quality Department
This policy document was last revised effective October 1st 2021.